Code of Conduct - Hostel



This code of conduct is in accordance with articles 8 and 9 of the South African Education Bill (Bill 84 of 1996) and the Provincial Notice 372 of the Province Western Cape.  The stipulations of this code of conduct fall within the framework of the guide-lines determined by the Minister of Education as put out in notice 776 of 1998 as published in the Government Gazette of 15 May 1998.



The hostel is a boarding facility for the learners of Franschhoek High School.   It’s primary task is to provide a safe and secure environment for the learners where they tend to their after-school responsibilities, can relax and can receive the necessary care and make use of the conveniences offered.


Room allocation

Each learner will initially be allocated a room according to the superintendent’s discretion.  Learners will be allowed to ask to change rooms, but may only do so if it is approved by the superintendent.  It must be emphasized that a boarder is not entitled to a particular room and if so requested by the superintendent, must move rooms.


Aims for the learners

It is expected of every learner to contribute to a pleasant and homely atmosphere as well as to the good order that must prevail so that the mission can be accomplished.

It is expected that they will:

  • Show respect towards the property of the hostel and will use/treat it with care
  • Show respect for the property of their fellow boarders
  • Show respect to their fellow boarders and will not do or say anything that will cause them harm
  • Show respect to the norms and values of the school and the community
  • Show respect to themselves in the way they dress, talk, write and behave in general
  • Show respect to the hostel staff (educational and non-educational) and that they will not intentionally make things difficult for them
  • Accept the rules of the hostel even if they do not agree with them.  With this goes the necessary co-operation with everybody in a position of authority, including the prefects
  • Do nothing that will prohibit the other learners from keeping  to these stipulations.


The hostel and its staff acknowledge and accept the educational task entrusted to them and undertake  to do everything in their power to fulfil this task to the best of their ability.  It must, however, be accepted that there must be means of punishment in place to support this educational task.  In cases where the boarders do not comply with the aims as set out above, the following will be applicable:


Minor transgressions

Transgressions that fall in this category are:  Late for study or meals, not keeping with order arrangements (getting up, tidying rooms, “lights out” etc.), bad behaviour towards prefects, talking/disruptive during study, incorrectly dressed, vulgar language etc.


These transgressions will be noted by the prefects and/or teachers and will be filed in a register that will be kept from January to December by the superintendent.  When a learner accumulates 5 transgressions, the matter will be discussed with the learner.  A total of 10 transgressions will result in a letter to the parents, asking for their support.  A total of 15 transgressions will lead to a meeting with the parents.  Twenty transgressions will result in a disciplinary hearing where suspension may be considered.  A third suspension will result in expulsion being considered.  The boarder’s record will be cleared at the end of each year.


More serious transgressions

Transgressions like vandalism, graffiti, smoking on the grounds (excluding approved use of the smoke room), disregard of the authority of a teacher or matron, signing out under false pretences, etc. fall in this category.


If prefects become aware of such transgressions they will report to the teacher on duty.


The teacher on duty will enter it in the register or submit a report to the superintendent (depending on how serious the transgression is) who will then direct a formal warning to the child and his/her parents.


Very serious transgressions

 These transgressions will be dealt with by the governing body according to legal prescriptions.  After a disciplinary hearing where the child may be supported by his/her parents and/or representatives, the governing body will decide on an appropriate punishment.  Transgressions in this category are:


  • Theft with or without breaking in
  • An unauthorized visit to the sleeping quarters of the opposite sex
  • Being in possession of a weapon or dangerous object
  • Being in possession of intoxicating liquor or any substance that can have an intoxicating effect on the user  thereof.
  • Being in possession of pornographic material
  • Assault
  • Immoral behaviour
  • Gaining illegitimate exit or entry to the building
  • Being found guilty in a court for any form of criminal offence


Cell phones

Although the need for a cell phone in certain circumstances is acknowledged, it is not regarded as essential, and therefore the hostel has no responsibility regarding the safety of cell phones.  Cell phones must be switched off (not only on silent) during study, meals and after “lights out.” If a cell phone is found to be on during the times stated above, it will be confiscated for a period of 10 school days, irrespective of the confiscation period going over weekends and/or holidays.  The cell phone can be bought back by paying a R5 fine for every day that it is reclaimed before the 10 days have expired.



If  any of these transgressions take place in the hostel or on the hostel grounds, on the school grounds after school hours, on the way to or back from the hostel, in school uniform or in private clothes going to or returning from any function that is related to the school or hostel, it will be as described above.


The governing body has decided that a boarder that is caught smoking inside the hostel (excluding the smoke room), will be suspended immediately without a hearing for a period of 5 school days.  It must be proven beyond doubt that the person is guilty of the transgressions before the suspension can be implemented.


The superintendent of the hostel has the prerogative to refer cases to the Governing Body for a hearing.  Second transgressions of the same nature as the first and transgressions not described in this code of conduct fall in this category.


Hostel transgressions will be kept separate from school matters.  In more serious cases, the governing body may apply point 6 of P.N. 372/1997 which stipulates:  Any contravention of hostel rules is for the purpose of the application of these regulations, also regarded as a contravention of school rules.”